Admin Assistant

Job Title: Admin Assistant
Department: HR and Admin Department
Report to: Executive Director
Job Grade: G2

Job Purpose

To provide support in the various admin functions, and to manage day-to-day operations with senior management.

Key Responsibilities

• Draft announcements, letters, forms, reports, and emails
• Translate announcements, letters, and emails from Arabic or English to Turkish and vice versa
• Attend meetings with the senior management, record notes, and write minutes of meeting reports
• Provide interpretation in meetings when needed from Arabic or English to Turkish, and vice versa
• Collect data from SF’s programs management and deliver it to SF's Senior management
• Prepare, draft, and update formats and reports in Turkish, and /or English
• Handle transportation and accommodation reservations of senior management
• Travel with the senior management inside Turkey when needed
• Respect and apply all PSEA principles, and show high commitment to report any SEA action

Note: the above-mentioned key responsibilities/accountabilities are illustrative ones. Another future responsibility/accountability may be assigned to the job depending on the department organizational chart.

Qualification (Education/Work Experience)1. Essential:**

• Bachelor’s degree in Business administration, or related fields
• 2 years of experience in administrative services
• Fluent in Arabic and Turkish

2. Desirable:

• Master’s degree in business administration, or related fields
• 3 years of experience in administrative services
• Fluent in English, Arabic, and Turkish

Core & Technical Competencies

1. Core Competencies:

• Communication
• Teamwork
• Planning and Organizing
• Accountability
• Creativity
• Stakeholders Orientation
• Commitment to Continuous Learning
• Technological Awareness

2. Supervisor/Managerial Competencies:

• Leadership
• Building Trust
• Vision
• Managing Performance
• Empowering Others
• Judgment/Decision-making

3. Technical Competencies:

• Computer skills (Microsoft Word, Excel, Outlook, PowerPoint)
• Translation
• Time Management
• Reporting
• Interpretation

How to apply:

To apply for this vacancy, please fill the form listed below:
Admin Assistant / Job Application

Only shortlisted candidates will be contacted.

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